Responsible for content
Prof. Douglas Hanahan
EPFL-ISREC, Station 19, 1015 Lausanne
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All our website designs, texts, graphics, each selection or layout thereof and all our software is legally protected property. You may not copy or reproduce all or parts of this website (including printing it on paper) unless it is for the purpose of interacting with us. Except for the aforementioned purpose, the materials and information available on this website may not be used – in particular not reproduced, resold, changed or published – without the prior express written consent.
Last Updated: 23 May 2018.
We know that you care how information about you is used and shared and we appreciate your trust in us to do that carefully and sensibly. This privacy notice describes how we collect and process your personal information through this website, services, and physical stores that reference this Privacy Notice.
We are bound to respect the principles related to data protection. In application of these principles, personal data must:
- be processed lawfully, fairly and in a transparent manner ;
- be collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
- be adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
- be accurate;
- be kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures;
- be processed in a manner that ensures appropriate security of the personal data;
- be transfered outside of Switzerland or the European Union only if the recipient State has an adequate level of personal data protection or provide with appropriate safeguards.
What Personal Information Do We Collect?
We collect your personal information in order to provide and continually improve our services.
Here are the types of information we gather:
- Information You Give Us: we receive and store information you provide in relation to services we provide. You can choose not to provide certain information but then you might not be able to take advantage of many of our services.
- Automatic Information: we automatically receive and store certain types of information when you use this website, such as information about your use, including your interaction with content and services available. Like many websites, we use “cookies” and other unique identifiers.
For What Purposes Do We Process Your Personal Information?
We process your personal information to operate, provide, and improve the services that we offer to you. These purposes include:
- Purchase and delivery of services. We use your personal information to handle conference registrations, deliver services, process payments, and communicate with you about these services.
- Provide, troubleshoot, and improve our services. We use your personal information to provide functionality, analyse performance, fix errors, and improve usability and effectiveness of our services.
- Communicate with you. We use your personal information to communicate with you in relation to our services via different channels (e.g., by phone, email).
- Purposes for which we seek your consent. We may also ask for your consent to process your personal information for a specific purpose that we communicate to you. When you consent to our processing your personal information for a specified purpose, you may withdraw your consent at any time and we will stop processing of your data for that purpose.
What About Cookies?
Cookies are unique identifiers (a random sequence of letters and numbers) that we transfer to your device to enable our systems to recognise your device and to provide features such as processing your registration, and storage of personal information between visits. For information on the controllers of your personal information, see the respective part in our Privacy Notice.
- Identifying you when you sign-in to our site. This allows us to provide you with personalised content, recognise you as a registered user, and enable you to use other customised features and services we provide.
- Keeping track of your specified preferences. You may generally exercise your preferences through Your Account.
- Conducting research and diagnostics to improve our content and services.
- Improving security.
Cookies allow you to take advantage of some of our essential features. For instance, if you block or otherwise reject our cookies, you will not be able to register to a conference, or use any services that require you to Sign in.
Cookies and Browser Settings
The Help feature on most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie and how to disable cookies altogether. Additionally, you can disable or delete similar data used by browser add-ons, such as Flash cookies, by changing the add-on's settings or visiting the website of its manufacturer.
Do We Share Your Personal Information?
Information about you is an important part of our service and we are not selling your personal information to others. We share personal information only as described below and to service providers that follow practices at least as protective as those described in this Privacy Notice.
Transactions involving Third Parties: We make available to you payment services provided by Postfinance. You can tell when Postfinance is involved in your transactions and we share customer information related to those transactions with them. We employ them to perform payment functions on our behalf. They have access to personal information needed to perform their functions, but may not use it for other purposes. The full extent of personal information we transmit to them is displayed before you start interacting with them. Further, they must process the personal information in accordance with this Privacy Notice and as permitted by applicable data protection laws.
Other than as set out above, you will receive notice when personal information about you might be shared with third parties and you will have an opportunity to choose not to share the information.
How Secure is Information About Me?
We design our systems and devices with your security and privacy in mind.
- We do not process or store any credit card data.
- We maintain physical, electronic, and procedural safeguards in connection with the collection, storage, and disclosure of personal customer information. Our security procedures mean that we may occasionally request proof of identity before we disclose personal information to you.
- Our devices offer security features to protect them against unauthorized access and loss of data. You can control these features and configure them based on your needs.
- It is important for you to protect against unauthorised access to your password and to your computers, devices, and applications. Be sure to sign off when you finish using a shared computer.
What About Links to Other Websites?
We may include links to other websites and apps. Third party partners may collect information about you when you interact with their content, and services. We do not have access to or control over cookies or other features that third party sites may use, and the information practices of these advertisers and third party websites are not covered by our Privacy Notice or this Cookies & Advertising page. Please contact them directly for more information about their privacy practices.
What Information Can I Access?
You can access your information, including your name, address, profile information, and scientific information you provided in the “Registration” section of the website.
What Choices Do I Have?
If you have any question or objection as to how we collect and process your personal information, please contact us.
- As discussed above, you can choose not to provide certain information but then you might not be able to take advantage of many of our services.
- You can add or update personal information at any time.
- If you don't want to receive e-mail or other communication from us, please tell us.
- If you want to browse our websites anonymously, you may do so by looging out of your account and disabling cookies on your browser.
- When you consent to our processing your personal information for a specified purpose, you may withdraw your consent at any time and we will stop any further processing of your data for that purpose.
In addition, subject to applicable law, you have the right to request access to, correct, and delete your personal data, and to ask for data portability. You may also object to our processing of your personal data or ask that we restrict the processing of your personal data in certain instances. If you wish to do any of these things, please contact us.
Are Children Allowed to Use Our Services?
We don't provide services to children. If you're under 18, you may use our services only with the involvement of a parent or guardian.
How long do we keep your personal information?
We keep your personal information to enable your continued use of our services, for as long as it is required in order to fulfil the relevant purposes described in this Privacy Notice, as may be required by law, or as otherwise communicated to you.
Contacts, Notices & Revisions
If you have any concern about privacy at our website, please contact us with a thorough description and we will try to resolve the issue for you. You can file a complaint with a local authority.
Our provided service may change and our Privacy Notice will change also. You should check our website frequently to see recent changes. Unless stated otherwise, our current Privacy Notice applies to all information that we have about you and your account. We stand behind the promises we make, however, and will never materially change our policies and practices to make them less protective of personal information collected in the past without the consent of affected individuals.
Examples of Information Collected
Information You Give Us When You Use our services.
You provide information to us when you:
- provide information in your registration
- communicate with us by phone, e-mail, or otherwise
- complete a questionnaire
As a result of those actions, you might supply us with such information as: your name; address and phone number; your location information; your e-mail address; content of e-mails to us; corporate information; information about your scientific work.
Examples of the information we collect and analyse include:
- the Internet protocol (IP) address used to connect your computer or other device to the Internet
- login, e-mail address, and password
- computer, device, and connection information such as device application or browser type and version, browser plug-in types and versions, operating system, or time zone setting
- the full Uniform Resource Locators (URL) clickstream to, through and from our website (including date and time); cookie number; content you viewed or searched for, page response times, download errors, page interaction information (such as scrolling, clicks, and mouse-overs)
- phone numbers used to call our customer service number
Information You Can Access
Examples of information you can access through our services include:
- personally identifiable information (including name, e-mail, password, address, employer)
- the scientific abstract you provided
Identity of the Data Controller
EPFL is mainly a Data Controller. Processing is carried out under the Swiss Federal Data Protection Act dated 19 June 1992 (FDA/R.S 235.1) as well as the Regulation (EU) 2016 / 679 of the European parliament and of the Council of 27 April 2016 on the protection of natural persons with regards to the processing of personal data and on the free movement of such data (hereinafter “General Data Protection Regulation”, “GDPR”).